Add/Drop/Withdrawal

The official dates to add, drop or withdraw from courses without academic penalty are posted on the academic calendar found on the Registrar’s website and in the College catalog. Students who are dropping or withdrawing from a course should be aware of the schedule set for refund of tuition and/or board. It is also highly recommended that students arrange an interview with the Office of Financial Aid to discuss how a drop or withdrawal may affect any financial assistance for which they may be eligible.

Add a Course

Undergraduate students have one week from the start of the semester to add a course. Graduate students may only add a course before the second class of the semester and with the permission of the appropriate graduate program office and the course instructor. Physician assistant studies students do not add courses.

Matriculated students and students who registered via the Web should add courses through WebAdvisor. Non-matriculated students can add a course through the Center for Continuing Education, or the appropriate graduate office, if they have not used WebAdvisor before.

Drop a Course

Students have two weeks from the start of the semester to drop a class. A class dropped prior to the conclusion of the second week of the semester will not appear on the academic record. WebAdvisor should be used to drop a class, but will not allow you to drop your last class. If you intend to drop all of your courses for a semester, you need to notify the Office of Academic Advising and Support if you are a matriculated undergraduate, the Center for Continuing Education if you are a non-matriculated undergraduate, or the appropriate graduate office if you are a graduate student.

Withdrawal from a Course

A student who withdraws from a course after the second week but before the end of the 12th week of the semester (or 80 percent of a Summer Session) will receive a grade of “W” on the academic record. The student must complete a course withdrawal form and submit it to the Registrar’s Office or appropriate graduate office. The withdrawal is not complete until the signed form has been returned to the appropriate office. A student who withdraws from class after the 12th week of the semester (or 80 percent of a summer session) will receive a grade of “WF” on the academic record.

The date of withdrawal will be the date of filing the withdrawal form and refunds will be made accordingly. The College may adjust the course withdrawal date if conflicting information exists regarding class attendance.

Absentee Policy

The learning process takes many shapes. It can range from formal classroom instruction to one-on-one discussion to taking advantage of internships and research opportunities. Students are expected to attend all scheduled classes and observe the attendance requirements of each instructor that are listed in the course syllabus. In the event that a student is unable to attend a class due to an illness, accident, family death or religious holiday, the individual should refer to the Policy on Student Absenteeism in the Event of Illness or Accident, Policy on Reporting Absences Due to Death in a Student’s Family, and/or the Policy on the Observance of Religious Holidays as listed in the Le Moyne College Student Handbook.

Personal Leave of Absence or Withdrawal from the College

For personal reasons, a student may voluntarily discontinue enrollment at the College by requesting either a leave of absence (temporary) or a withdrawal from the College (permanent).

A personal leave of absence is a temporary hiatus from the College with the intent to return after a specified period of time. Students requesting a leave of absence must indicate when they plan to return to their studies. The total time away from the College cannot exceed four consecutive semesters. A student may not take matriculated coursework at another institution while on a leave of absence. To be eligible to return from a leave of absence, the student must demonstrate readiness to return by satisfying all requirements for return. If a student does not return from a leave of absence at the scheduled time, the student will be administratively withdrawn from the College and must apply for readmission.

A personal withdrawal is a permanent separation from the College. A student who has withdrawn must apply for readmission to the College if he or she wishes to re-enroll.

A student may request a personal leave of absence or a withdrawal by completing the Personal Leave of Absence/Withdrawal Request form available through the Office of Academic Advising and Support or Office of the Registrar. A student requesting a leave of absence or withdrawal will meet with College administrators to discuss the academic and financial implications of their decision. If a student wants to leave or withdraw before the end of the current semester, the request form must be submitted by the last day to withdraw from courses with a “W” grade, as specified in the Academic Calendar. Such requests will be granted if the student has a legitimate personal reason and he or she is not already liable for academic disqualification for poor scholarship or liable for suspension for misconduct. Failure to submit the leave of absence/withdrawal form in a timely fashion may result in a student’s request being denied.

If the request for a personal leave of absence/withdrawal is approved for the current semester, the student must leave campus within 24 hours and be absent from campus unless he or she is otherwise expressly allowed by the vice president for student development. The student will receive grades of “W” in all enrolled courses and will have a hold on future registration until the conditions of return have been met.

If the request for a personal leave of absence/withdrawal is approved for a future semester, then the student may remain enrolled in and receive grades for the current semester. The student will have a hold on future registration until the conditions of return have been met.

In cases of both personal leaves of absence and withdrawals, the tuition refund policies specified in the Le Moyne College Catalog apply.

Medical Leave of Absence or Withdrawal from the College

For medical or psychological reasons, a student may voluntarily discontinue enrollment at the College by requesting either a medical leave of absence (temporary) or a medical withdrawal from the College (permanent).

A medical leave of absence is a temporary hiatus from the College with the intent to return after a specified period of time. Students requesting a medical leave of absence must indicate when they plan to return to their studies. The total time away from the College cannot exceed four consecutive semesters. A student may not take matriculated course work at another institution while on a leave of absence. To be eligible to return from a leave of absence, the student must demonstrate readiness to return by satisfying all requirements for return. If readmitted, the student will be subject to such conditions as may be imposed by the vice president for student development. If a student does not return from a leave of absence at the scheduled time, the student will be administratively withdrawn from the College and must apply for readmission.

A medical withdrawal is a permanent separation from the College. A student who has withdrawn must apply for readmission to the College if he or she wishes to re-enroll.

A student may request a medical leave of absence or a withdrawal by completing the Voluntary Medical Leave of Absence/Withdrawal request form available through the Office of Student Development or Registrar. A student requesting a medical leave of absence or withdrawal will meet with College administrators to discuss the academic and financial implications of their decision. If a student wants to leave or withdraw before the end of the current semester, the request form must be submitted by the last day to withdraw from courses with a “W” grade, as specified in the Academic Calendar. Such requests will be granted if the student has a legitimate medical reason and he or she is not already liable for academic disqualification for poor scholarship or liable for suspension for misconduct. Failure to submit the medical leave of absence/withdrawal form in a timely fashion may result in a student’s request being denied.

If the request for a medical leave of absence/withdrawal is approved for the current semester, the student must leave campus within 24 hours and be absent from campus unless he or she is otherwise expressly allowed by the vice president for student development. The student will receive grades of “W” in all enrolled courses and will have a hold on future registration until the conditions of return have been met.

If the request for a medical leave of absence/withdrawal is approved for a future semester, then the student may remain enrolled in and receive grades for their current classes. The student will have a hold on future registration until the conditions of the return have been met. While on medical leave of absence/withdrawal, the student must be absent from campus, unless access is otherwise expressly allowed by the vice president for student development.

The College may require a student to take a medical leave of absence or withdrawal (or impose other appropriate restrictions, e.g., restricted campus or housing access) if, in the judgment of the vice president for student development, the student:

  1. poses an imminent threat to the lives, safety or well-being of himself/herself or other members of the College community (including a threat which results from the fact that the student cannot be properly treated in the College setting), or
  2. has evidenced a medical or psychological condition or behavior that seriously interferes with the student’s ability to function in the College setting (thereby rendering the student unfit to continue in the program) and/or seriously interferes with the educational pursuits of other members of the College community.

Except in unusual circumstances where safety is of immediate concern, the College will make a decision to involuntarily withdraw a student only after providing the student with advance notice and an opportunity to meet with the vice president for student development. In unusual circumstances, the vice president for student development may make an interim withdrawal decision (or impose other conditions, e.g., restricted campus or housing access) without first meeting with the student. In those instances, the student will be provided with notice in the interim and will be provided with an opportunity to be heard by the vice president for student development (normally within 72 hours) before a final decision is reached. As part of the assessment, a student may be required to undergo evaluation by either a counselor from the Le Moyne College Wellness Center for Health and Counseling, a health care provider from the College’s Health Services office and/or a medical or mental health professional from outside the College community of the College’s choosing. This process will also apply to those instances where the student is not withdrawn entirely from the College but where the College imposes restrictions on the student’s campus participation (e.g., restricted campus or housing access).

A student remains subject to the College’s regular conduct system for acts of misconduct despite the applicability of this policy and process.

A student who feels aggrieved by a final decision which involuntarily withdraws the student or which refuses the student’s request for a voluntary withdrawal may file a grievance with the College’s Section 504 Coordinator under the College’s Section 504/ADA grievance procedure.

In any particular situation, the vice president for student development may designate another individual to act on his/her behalf for the purpose of this policy. Therefore, the references in this policy to the vice president include his/her designee.

In cases of both medical leaves of absence and withdrawals, the tuition refund policies specified in the Le Moyne College Catalog apply.

Dangerous or Life-threatening Behavior

A student may be subject to summary suspension, dismissal or involuntary withdrawal by the College for dangerous or life-threatening behavior, as determined on an individualized, case-by-case basis, for reasons including, but not limited to:

  • Being unable to maintain his or her physical or psychological safety (e.g., not functioning well enough to take care of oneself in the College’s academic environment);
  • Posing a danger to oneself or others;
  • Engaging in legal violations regarding alcohol and drugs, violent behavior and/or violating related policies as outlined in the Student Handbook;
  • Otherwise engaging in behavior which is unduly disruptive, destructive or dangerous.

While the College is committed to helping students alleviate whatever factors are precipitating dangerous or life-threatening behavior, such behavior is often disruptive to the academic and social/living environment of the College community. In the case of such behavior, a student may be required by the assistant dean for student development to undergo assessment by a counselor or health care professional from Le Moyne College’s Wellness Center for Health and Counseling and/or a medical or mental health professional from outside the College community of the College’s choosing. In some cases, a student also may be required to receive medical, psychological and/or substance abuse treatment or satisfy other requirements as a condition of remaining in attendance at the College. Except in unusual circumstances where safety is of immediate concern, the College will make a decision to suspend, dismiss or involuntarily withdraw a student only after providing the student with advance notice of the decision and an opportunity to meet with the assistant dean for student development.

In unusual circumstances, where safety is of immediate concern, the assistant dean for student development may make an interim suspension, dismissal or involuntary withdrawal decision (or impose other conditions, such as restricted campus or housing access) without first meeting with the student. In those instances, the student will be provided with notice in the interim and an opportunity to be heard by the assistant dean for student development (normally within 72 hours) before a final decision is reached. The student also should consult the College’s medical/mental health withdrawal policy, as it may also apply in certain of these situations.

In cases where the student’s alleged conduct would also be misconduct subject to adjudication through the Student Conduct process, the assistant dean for student development or his/her designee will determine whether the case, including any sanction(s) to be imposed, will be addressed pursuant to this policy or will be referred to the Student Conduct Program for adjudication in that forum.

In any particular situation, the assistant dean for student development may designate another individual to act on his/her behalf for the purpose of this policy. Therefore, the references in this policy to the assistant dean include his/her designee.

Students who have been involuntarily withdrawn in accordance with the Dangerous or Life-Threatening behavior policy may appeal to the vice president for student development or his/her designee. Appeals must be received by the office of the vice president for student development within five business days of the decision of the assistant dean for student development. The decision by the vice president for student development normally will be distributed within five business days to the student and all involved parties.

Upon appeal, the decision of the vice president for student development shall be final and cannot be appealed by means of any other grievance or appeal procedures at the College.

Failure of the student to appeal within the designated time limit of five business days will be deemed a withdrawal of the right to appeal.