Grading Policies

Grading is a measure of the student’s mastery of a select body of knowledge contained in a specific course. This mastery involves the elements of memory, understanding and expression.

The instructor judges the student’s mastery of any course based on all the evidence provided during the conduct of the course. Formal examinations are only part of the evidence; questions asked by the student, recitations, term papers, book reports, written and oral quizzes, the student’s participation in class discussions—any and every kind of evidence that reveals the student’s development in mastering a subject is pertinent and may legitimately be used by instructors in making their judgment.

Therefore, the following grading system is in effect at Le Moyne:

A, A–

To earn a grade of A or A–, a student must seek mastery of a specified field by reason of interest. The student will show initiative and originality in attacking and solving problems. The student shows ability in rethinking problems, making associations and adapting to new and changing situations. Moreover, the student has command of an appropriate vocabulary.

B, B+, B–

To earn a grade of B, B+ or B– a student should manifest all the qualities characteristic of a student who has earned a C and, in addition, reveal a memory that encompasses more than the basic elements of a course. The student has a more personal grasp of the principles of the course, perceives wider application of these principles and can discuss the subject matter of the course with ease.

C, C+, C–

To earn a grade of C, C+ or C– a student should be able to recall the basic elements of a course, understand the essential background and materials, make some applications of the basic principles and express them intelligibly.

D

A student will earn only a D if he/she is deficient to some degree in any of the areas outlined under C, C+, C–.

F

A student deserves no better than an F if he/she is deficient to a high degree in any of the areas outlined under C, C+, C–.

HP

Awarded for superior performance in internships only. The student earns credit but no grade points. Undergraduate students only.

NC

Indicates the student has not passed the exit exam for WRT 101.

NG

Indicates that no grade has been awarded for a course. 

P

Awarded for satisfactory performance in internships only. The student earns credit, but no grade points. Undergraduate students only.

PF/P

This symbol indicates satisfactory work in a course for which the student gains credit but no grade points.

PF/F

This symbol indicates failure in a course for which the only alternative mark could have been a (PF/P). It is the equivalent of an F grade.

WF

Failure for dropping a course after the 12th week of the semester or 80 percent of a summer term as published in the Academic Calendar, or for excessive absence from a course. It is the equivalent of an “F” grade.

I

Students who find themselves unable to complete work for a course by the end of the regular term may request a grade of Incomplete (I) via their instructor using the Request for Incomplete Grade Form.  This form is an agreement between the student and the instructor that specifies the reasons, conditions, and time limit for removing an incomplete (I) grade from the student record. 

Except in rare cases, the student must initiate a request for an incomplete (I) grade.  An incomplete (I) grade is an option only if the student has completed enough course work for the instructor to determine a grade.  The form must be submitted on or before the last day of classes for the semester.  

The form specifies:

  • The remaining course requirements to be completed before a final grade is assigned.
  • A grade to be recorded if the student does not submit the outstanding course requirements by the specified deadline.

An incomplete grade should be granted only for good cause (i.e., extenuating circumstances that prevent the student from completing required coursework within the normal time limits). Instructors may require documentation to support a request for an incomplete grade. In addition, instructors may refuse the request. If the precipitating reason for the request is of a personal nature, the student and/or instructor may seek the assistance of their Academic Dean in providing appropriate documentation.

Instructors are responsible for monitoring any assigned incomplete (I) grades and may change/update the grade at any point prior to the official deadline.

Deadlines for resolving incomplete grades are as follows:

Fall Semester & J-mesterLast day of classes for the following Spring semester
Spring, Maymester, & All Summer SessionsLast day of classes for the following fall semester

W

This symbol indicates that a student has withdrawn from a course subsequent to the last day for dropping courses with no grade but before the end of the twelfth week of the semester or 80% of a summer term.

S

Indicates satisfactory work in non-credit bearing courses and activities. Undergraduate students only.

U

Indicates unsatisfactory work in non-credit bearing courses and activities. Undergraduate students only.

AUD

Granted by the instructor to indicate satisfactory participation in a course that a student has audited. This symbol does not imply satisfactory performance on examinations or other work, and it may not be converted to a letter grade.

Auditing Courses

A student who wishes to audit a course may do so with the approval of the course instructor and Department Chair.  Students who audit are generally exempt from assignments and examinations; however, requirements vary depending on the course and instructor expectations. Students will negotiate the performance expectations with each instructor prior to the end of the first week of classes. 
Under no circumstances may a student make a course change from credit to audit after the last day to add as designated on the Academic Calendar. A grade of AUD is recorded on the transcript. No credit is given for the course. 
Audit permission forms are available in the Registrar’s Office for matriculated students or you may click here. Once the form is completed matriculated students will be registered in the Registrar’s Office. Non-matriculated students will complete a registration form in the Center for Continuing Education (CCE) Office and be registered there.  Students indicate their top three or four course preferences, as some courses will be filled. The staff in the CCE will obtain permissions to audit.
Undergraduate students wishing to audit will be added to the course one week prior to the start of each term. Audits will not exceed a maximum of two courses per semester and one course in shortened alternate semesters (Summer, May and J-mester). Auditing students will be required to meet the prerequisites for all courses for which they register.

Pass/Fail Grading

A student will be assigned a course grade on a pass/fail basis if:

1. The course is listed in the catalog as a course in which all students are graded on a pass/fail basis (e.g. internships); OR

2. The student elects the pass/fail grading option described below. In either case, if the professor judges that the student has passed the course, the professor will record a pass for the course (PF/P) which will be included on the student’s transcript. Though the student will then receive full credit for the course, the grade of PF/P will not be computed into the student’s G.P.A. If the professor judges that the student has failed the course, the professor will record a failure (PF/F) for the course. In this case, the course will be counted with zero grade points in the computation of the student’s G.P.A.

In order to encourage greater student participation and experimentation in course selections, the pass/fail grading option is offered for an undergraduate student whose request meets the following criteria:

  1. A student who has completed at least 75 credit hours may request a grade of pass/fail in a course.
  2. A student may only use the pass/fail option towards no more than one course per academic semester.
  3. A student may not use the pass/fail option towards a course that fulfills the requirements for the student's major, minor, or core curriculum. The course must be a free elective.
  4. A student taking a course pass/fail must complete a pass/fail form and submit it to the Office of the Registrar on or before the last day to drop a class with no grade as listed on the Le Moyne College Academic Calendar. The pass/fail forms are located in the Office of the Registrar or online at www.lemoyne.edu/registrar.
  5. The student will receive grades within the course for all coursework completed, including a final examination. If the grade is D or above, the professor will record the passing grade of PF/P; credit will be awarded for the course but not calculated into the GPA. If the final grade is an F, the professor will record the failing grade of PF/F; no credit will be awarded and a grade point of zero will be calculated into the student’s GPA.
  6. In addition to internships and other pre-designated pass/fail courses, a student may earn up to 15 undergraduate credits with a grade of PF/P.
  7. The pass/fail grading option is a matter of the student’s choice; no student is required to take advantage of it.
  8. A student’s desire to make use of the pass/fail option shall not be a criterion in determining his or her eligibility for an open course or section.
  9. Once a course has been converted from a letter-graded to a pass/fail-graded course, it cannot be converted back to a letter-graded course.

Grade Points

Candidates for a degree must complete the number of semester hours required, and their work must also reach a standard of excellence measured in terms of grade points.

The total grade points for each course are calculated by multiplying the credit hours for that course by the grade points assigned to the grade earned in the course:

A4.00
A-3.67
B+3.33
B3.00
B-2.67
C+2.33
C2.00
C-1.67
D1.00
F0.00
WF0.00
PF/F0.00

Grade Point Average

The semester grade-point ratio is calculated by dividing the total grade points for all courses by the total credit hours for all courses. (Since the grades of W, PF/HP and PF/P carry no specified number of grade points, the credit hours for such a course do not enter into the computation of the G.P.A.)

Students with permission to transfer courses taken at other institutions are reminded that the College accepts only the credit from such courses. The grades earned in those courses do not affect the students’ grade points and G.P.A.

Grievance Procedures for Grades

For cases in which a student feels he or she has been given an unjustifiably low grade, the following grievance procedure for grades has been established:

  1. Within 30 days following the date of issuance of the grade (the date on which grades are due at the registrar’s office or, in the case of incomplete, the date on which the “I” is removed), the student shall inform the professor of his or her dissatisfaction and arrange a meeting to discuss the grade in question. At this meeting, the professor will provide the student with his or her final examination paper if it is relevant to the question.
  2. If the grade decision is not satisfactorily resolved at this meeting, the student may seek the intervention of the professor’s department chair. The chair shall discuss the grievance with both the student and the professor (either individually or together) and shall make a recommendation to the student and the professor as to the disposition of the grade. If the department chair is the professor, the senior member of the department other than the course instructor shall hear the appeal.
  3. If the problem has not been resolved in steps one or two above, the student may appeal to the appropriate dean. In this case, the student and the professor shall submit in writing their positions in the matter. The appropriate dean may also request a written recommendation from the department chair. (These documents are not intended to preclude meetings between the academic dean and the student, the professor and/or the department chair.) The appropriate dean shall then forward written recommendation to the student, the professor and the department chair. Within 15 days, the professor shall give written notice to the student of the final disposition of the grade with copies to the appropriate dean and the department chair.
  4. The student may appeal the decision of step three (above) to the academic vice president.

Formal Academic Grievances Against Professors, Classes, or Programs

Formal academic complaints about a class or professor should be taken directly to the professor concerned first. If the issue is not resolved, a written complaint should be filed with the appropriate department chair or director. This written version should identify the complainant, specifically detail the perceived problem, the date of the meeting with the Professor and be accompanied by any relevant supporting documentation or data. It should also include the proposed response or remedy.

  • The department chair or director shall discuss the grievance with both the student and the professor (either individually or together) and shall make a recommendation to the student and the professor as to a resolution.  If the department chair or director is the professor, the senior member of the department other than the course instructor shall hear the appeal.
  • If the problem has not been resolved in steps one or two above, the student may appeal to the appropriate dean. In this case, the student and the professor shall submit in writing their positions in the matter. The appropriate dean may also request a written recommendation from the department chair or director. (These documents are not intended to preclude meetings between the academic dean and the student, the professor and/or the department chair or director)
  • The appropriate dean shall then forward written recommendation to the student, the professor and the department chair. 
  • The student may appeal the dean’s decision to the academic vice president within 15 days.
  • Formal academic complaints about a program should be filed with the appropriate department chair or director and then proceed to resolution through  the same steps outlined above for complaints about professors or courses.

Grade Reports

Grades are posted to students’ WebAdvisor account. If a student needs a printed grade report, he or she must submit the appropriate form to the Registrar’s office. Grade reports may only be requested for a single semester. If additional semesters are needed, please request an official transcript. The form to request a grade report can be found on the Registrar’s website. It is the responsibility of the student to inform the registrar’s office of a change in name or address.

Transcripts

Le Moyne College has partnered with Parchment Exchange to offer electronic transcripts to our students and alumni. Paper transcripts may also be ordered online through Parchment Exchange to be mailed to your destination or held for pick-up in the Registrar's Office. 

A cost is associated with the request of an official transcript. In compliance with the Family Educational Rights and Privacy Act of 1974, telephone requests for transcripts will not be granted nor will grades be given over the telephone. The Registrar’s Office does not release transcripts of students with an outstanding financial obligation to the College. See the Registrar’s website for more information.